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Free Invoice Template for Word

An editable .docx invoice with a clean layout that holds together when you type into it. Download it blank and fill it in Word, or fill it in online first so the totals are worked out for you.

Fill it in online first

Free. No sign-up, no email, no watermark.

Choose a design
Northline Studio
214 Market St, Austin, TX 78701
(512) 555-0142 · hello@northline.co
INVOICE
No. INV-001
ISSUE DATEOct 5, 2026
DUE DATEOct 19, 2026
TERMSNet 14
AMOUNT DUE$1,353.13
BILLED TODana WhitfieldWhitfield Coffee Co.88 Lamar Blvd, Austin, TX 78704dana@whitfieldcoffee.com
PROJECTSpring menu launchCopywriting and social posts for the new seasonal menu.
DESCRIPTIONQTYRATEAMOUNT
Menu copywriting12 drinks, 6 pastries
1650.00650.00
Social media posts8 posts with captions
845.00360.00
Product photo editingColor and crop, 20 images
2012.00240.00
PAYMENT DETAILSBank: First Texas BankAccount name: Northline Studio LLCAccount: 004812337Reference: INV-001
Subtotal$1,250.00
Tax (8.25%)$103.13
Total due$1,353.13
TERMSPayment is due by the due date shown. Thank you for your business.
Thank you for your business.Payment is due within 14 days. A 1.5% monthly fee applies to late payments.

Preview with example details. The download is blank, ready for yours.

What's in the Word file

  • A real Word table for line items, so rows stay aligned as you type.
  • Invoice number, invoice date and due date at the top.
  • Space for your business details and your customer's billing details.
  • Subtotal, tax and total lines, plus payment instructions and terms.
  • Standard fonts, so it looks the same on any computer.

How to use it in Microsoft Word

  1. 1

    Download and open it

    Open the .docx in Word. Click Enable Editing if Word opens it in Protected View.

  2. 2

    Add your logo and details

    Click at the top to type your business name and contact details. Insert > Pictures adds your logo.

  3. 3

    Fill in the customer and dates

    Add who you are billing, an invoice number and the invoice and due dates.

  4. 4

    List the work and work out the totals

    Type each item with its quantity, rate and amount, then the subtotal, tax and total. Word does not do the maths, so check the numbers (or use the online builder, which calculates them).

  5. 5

    Save as PDF and send

    Choose File > Save As > PDF and email the PDF, so your customer can't change it.

Last updated · By Yasir Arfat

Word template or the online builder?

The Word template

  • Works offline in Microsoft Word
  • You work out the totals yourself
  • You number each invoice and save the PDF yourself

The free online builder

  • Totals, tax and numbering done for you
  • Remembers your business details and logo
  • Download as PDF, Word and Excel in one click
Fill it in online free

Questions about the Word invoice template

Is it really free?

Yes. The download is free, with no sign-up, no email and no watermark. The online builder is free too.

Does Word calculate the totals?

No. Word tables don't recalculate like a spreadsheet. If you want totals worked out for you, use the Excel template or fill the invoice in online and download the Word file already filled in.

Will it open in Google Docs?

Yes. Upload the .docx to Google Drive and open it with Google Docs. There is also a ready-made Google Docs version you can copy in one click.

Can I add my logo?

Yes. In Word use Insert > Pictures and place the logo at the top. In the online builder you can upload a logo and it appears on the Word and PDF files.

Should I send the Word file or a PDF?

Send a PDF. It looks the same on every device and the customer can't edit it. Keep the Word file to copy for your next invoice.

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