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Free Estimate Template for Excel

A contractor-style .xlsx estimate that splits labor and materials. Mark each line as labor or material and the subtotals, tax and estimate total calculate themselves. Download it blank, or fill it in online first.

Fill it in online first

Free. No sign-up, no email, no watermark.

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Ridgeback Builders4100 Industrial Rd, Denver, CO 80216 · (303) 555-0117License #: CO-GC-118204
EstimateNo. EST-001
CustomerPriya Raman77 Aspen Ct, Denver, CO 80209
Job site77 Aspen Ct, Denver, CO 80209Job ref: JOB-214
DatesCompleted: Oct 3, 2026Valid until: Nov 4, 2026
Labor
TaskHoursRateAmount
Demolition and haul-away865.00520.00
Framing and drywall2470.001,680.00
Finish carpentry1075.00750.00
Materials
ItemQtyUnitAmount
Lumber package1 lot1,240.001,240.00
Drywall sheets 4x836 ea16.50594.00
Fasteners and adhesive1 lot85.0085.00
Notes & termsOne-year workmanship warranty. Permit #B26-04417 closed and inspected.This estimate is valid until the date shown. It is based on the work described above; the final price may change if the scope changes or hidden conditions are found.
Labor$2,950.00
Materials$1,919.00
Tax (4.81%)$234.20
Estimate total$5,103.20
Deposit required$1,500.00
Balance on completion$3,603.20
Pay to: Check payable to Ridgeback Builders, or Zelle: pay@ridgebackbuilders.com · Reference: EST-001Customer signature: ____________________

Preview with example details. The download is blank, ready for yours.

What's in the Excel file

  • Each line has a type (labor or material), quantity, unit and rate.
  • Labor and materials subtotal separately with formulas, so customers see where the money goes.
  • Tax and the estimate total are formulas. Change the tax rate cell and everything updates.
  • Estimate number, date and a valid-until date at the top.
  • Space for the job site address, notes and your terms underneath.

How to use it in Microsoft Excel

  1. 1

    Download and open it

    Open the .xlsx in Excel and click Enable Editing if you see the Protected View bar.

  2. 2

    Fill in the job

    Add your business details, the customer, the job address, an estimate number and how long the price is valid.

  3. 3

    List labor and materials

    Add each line, mark it Labor or Material, and enter the quantity, unit (hrs, sq ft, each) and rate.

  4. 4

    Check the totals

    Labor, materials, tax and the estimate total calculate by themselves. Adjust the tax rate cell if you charge tax.

  5. 5

    Save as PDF and send

    Choose File > Save As > PDF and send it. When the job is approved, the online builder turns an estimate into an invoice in one click.

Last updated · By Yasir Arfat

Excel template or the online builder?

The Excel template

  • Works offline in Microsoft Excel
  • Totals calculate with formulas
  • You number each estimate and save the PDF yourself

The free online builder

  • Totals, tax and numbering done for you
  • Remembers your business details and logo
  • Download as PDF, Word and Excel in one click
Fill it in online free

Questions about the Excel estimate template

Is it really free?

Yes. The download is free, with no sign-up, no email and no watermark. The online builder is free too.

Why split labor and materials?

Customers trust a price they can see broken down, and in many states materials and labor are taxed differently. The split also makes change orders easier to price.

How long should an estimate be valid?

30 days is common. Use a shorter window, such as 14 days, when material prices move quickly.

Does it work in Google Sheets?

Yes. Upload the .xlsx to Google Drive and open it with Google Sheets. The formulas keep working.

What's the difference between an estimate and a quote?

An estimate is your best guess at the price and can change if the job changes. A quote is a fixed price the customer can accept. Both work in this template; the online builder also makes quotes.

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