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Free plumbing invoice template

Bill service calls, repairs and installs with labor and parts in separate tables, your license number, and the job address. Send it from your phone before you leave the driveway and get paid faster.

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Download asPDFWordExcel· opens in Google Docs

Uses the Trade Pro design. The builder starts with typical plumbing lines you can edit.

Clearflow Plumbing905 Harbor St, Tampa, FL 33602 · (813) 555-0137License #: FL-CFC-1432290
InvoiceNo. INV-001
CustomerGrace Kim2214 Bayshore Dr, Tampa, FL 33606
Job site2214 Bayshore Dr, Tampa, FL 33606Job ref: PL-7731
DatesCompleted: Oct 3, 2026Due: Oct 19, 2026
Labor
TaskHoursRateAmount
Service call and diagnosis189.0089.00
Remove and install 50 gal water heater4110.00440.00
Replace kitchen faucet1110.00110.00
Materials
ItemQtyUnitAmount
50 gal gas water heater1 ea1,150.001,150.00
Expansion tank and fittings1 lot145.00145.00
Kitchen faucet1 ea210.00210.00
Warranty & notes1-year labor warranty. Water heater carries a 6-year manufacturer warranty. Old unit hauled away.Payment is due by the due date shown. Thank you for your business.
Labor$639.00
Materials$1,505.00
Tax (7.5%)$160.80
Total due$2,304.80
Pay to: Card, check or Zelle: pay@clearflowplumbing.com · Reference: INV-001Customer signature: ____________________

Example with sample details. Yours will show your business and customer.

How to write a plumbing invoice

  1. 1

    Start with the service call

    Put your trip or diagnostic fee on the first line so the customer sees it was part of the visit.

  2. 2

    Bill labor by job or by the hour

    Use a flat rate for standard jobs like faucet swaps and hours for troubleshooting or longer repairs.

  3. 3

    List parts and fixtures

    Each fixture, valve and fitting kit gets a line with quantity and price. Bigger parts like water heaters stand on their own.

  4. 4

    Add warranty and disposal notes

    Say how long your labor warranty lasts and whether you hauled away the old unit.

  5. 5

    Take payment on the spot

    Add the ways you accept payment and send the invoice by text before you leave.

What to include on a plumbing invoice

  • Your plumbing license number and business details
  • Service address, date of the visit and a job reference
  • Service call or diagnostic fee
  • Labor by job or by hour
  • Parts, fixtures and fittings with prices
  • Warranty, payment methods and due date

Pricing tips for plumbers

Flat-rate the common jobs

Customers prefer a set price for things like drain clearing or faucet installs. Keep a list so every tech quotes the same.

Mark up parts

Most plumbers add a markup to parts to cover sourcing, trips to the supplier and warranty returns.

Charge after-hours rates

Nights, weekends and emergency calls usually carry a higher service fee. Put it on its own line.

Questions plumbers ask

What should a plumbing invoice include?

Your business details and license number, the service address and date, the service call fee, labor, parts with prices, tax, warranty terms, payment methods and the due date.

Should I show my parts markup?

No. Show the price you charge for each part. Your markup is part of that price, the same way any shop prices what it sells.

Can I send the invoice from my phone?

Yes. The builder works on any phone. Download the PDF or tap Text or Email to send it before you leave the job.

Is this template really free?

Yes. Fill it in online and download PDF, Word or Excel as often as you like. There is no sign-up, no watermark and nothing to install. Your details stay in your own browser.

Templates for other trades

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