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Free Estimate Template for Word

An editable .docx estimate with a labor and materials layout that contractors and service businesses can send as is. Download it blank, or fill it in online first so the totals are calculated for you.

Fill it in online first

Free. No sign-up, no email, no watermark.

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Ridgeback Builders4100 Industrial Rd, Denver, CO 80216 · (303) 555-0117License #: CO-GC-118204
EstimateNo. EST-001
CustomerPriya Raman77 Aspen Ct, Denver, CO 80209
Job site77 Aspen Ct, Denver, CO 80209Job ref: JOB-214
DatesCompleted: Oct 3, 2026Valid until: Nov 4, 2026
Labor
TaskHoursRateAmount
Demolition and haul-away865.00520.00
Framing and drywall2470.001,680.00
Finish carpentry1075.00750.00
Materials
ItemQtyUnitAmount
Lumber package1 lot1,240.001,240.00
Drywall sheets 4x836 ea16.50594.00
Fasteners and adhesive1 lot85.0085.00
Notes & termsOne-year workmanship warranty. Permit #B26-04417 closed and inspected.This estimate is valid until the date shown. It is based on the work described above; the final price may change if the scope changes or hidden conditions are found.
Labor$2,950.00
Materials$1,919.00
Tax (4.81%)$234.20
Estimate total$5,103.20
Deposit required$1,500.00
Balance on completion$3,603.20
Pay to: Check payable to Ridgeback Builders, or Zelle: pay@ridgebackbuilders.com · Reference: EST-001Customer signature: ____________________

Preview with example details. The download is blank, ready for yours.

What's in the Word file

  • A line item table with type (labor or material), quantity, unit and rate.
  • Labor, materials, tax and estimate total lines.
  • Estimate number, date and a valid-until date at the top.
  • Space for the job site address and notes about the work.
  • Terms underneath, ready for your deposit and payment conditions.

How to use it in Microsoft Word

  1. 1

    Download and open it

    Open the .docx in Word and click Enable Editing if it opens in Protected View.

  2. 2

    Add your business and the job

    Fill in your details, the customer, the job address, an estimate number and the valid-until date.

  3. 3

    Describe the work

    List each line with its type, quantity, unit and rate, and work out each amount.

  4. 4

    Add the totals and terms

    Fill in labor, materials, tax and the total, then your terms (for example 50% deposit to schedule). Word doesn't calculate, so double-check the sums.

  5. 5

    Save as PDF and send

    Choose File > Save As > PDF and email it to the customer.

Last updated · By Yasir Arfat

Word template or the online builder?

The Word template

  • Works offline in Microsoft Word
  • You work out the totals yourself
  • You number each estimate and save the PDF yourself

The free online builder

  • Totals, tax and numbering done for you
  • Remembers your business details and logo
  • Download as PDF, Word and Excel in one click
Fill it in online free

Questions about the Word estimate template

Is it really free?

Yes. The download is free, with no sign-up, no email and no watermark. The online builder is free too.

Does Word calculate the totals?

No. For automatic totals use the Excel estimate template, or fill the estimate in online and download the finished Word file.

What should an estimate include?

Your business details and license number if you have one, the customer and job address, a clear scope of work, line items with quantities and rates, the total, how long the price is valid, and your deposit and payment terms.

Will it open in Google Docs?

Yes. Upload the .docx to Google Drive and open it with Google Docs.

Can I turn the estimate into an invoice later?

In the online builder, yes: one click turns an approved estimate into an invoice with the same lines. In Word, copy the file and change the title and dates.

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