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Free landscaping estimate template

Quote patios, planting beds, sod and full yard makeovers with labor and materials laid out clearly. Measurements, plant counts and material quantities sit on one page the homeowner can approve and sign.

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Download asPDFWordExcel· opens in Google Docs

Uses the Trade Pro design. The builder starts with typical landscaping lines you can edit.

Greenway Landscapes730 Garden Row, Raleigh, NC 27603 · (919) 555-0142License #: NC-LC-5521
EstimateNo. EST-001
CustomerOlivia Grant15 Laurel Oak Ct, Cary, NC 27513
Job site15 Laurel Oak Ct, Cary, NC 27513Job ref: LS-218
DatesIssued: Oct 5, 2026Valid until: Nov 4, 2026
Labor
TaskHoursRateAmount
Excavate and grade patio area1255.00660.00
Install base, pavers and edging2855.001,540.00
Plant shrubs and mulch beds850.00400.00
Materials
ItemQtyUnitAmount
Concrete pavers320 sq ft4.251,360.00
Gravel base and paver sand6 ton48.00288.00
Boxwood shrubs, 3 gal12 ea28.00336.00
Hardwood mulch4 cu yd42.00168.00
Notes & termsUtility lines marked before digging. Plants guaranteed for one year with regular watering.This estimate is valid until the date shown. It is based on the work described above; the final price may change if the scope changes or hidden conditions are found.
Labor$2,600.00
Materials$2,152.00
Tax (7.25%)$344.52
Deposit required$2,000.00
Balance on completion$3,096.52
Customer signature: ____________________

Example with sample details. Yours will show your business and customer.

How to write a landscaping estimate

  1. 1

    Measure and sketch the area

    Record square footage for patios and beds, and linear feet for edging and walls.

  2. 2

    Split the job into phases

    Excavation, base, hardscape, planting and cleanup each get their own labor line.

  3. 3

    Count materials precisely

    Pavers by the square foot, gravel by the ton, mulch by the cubic yard and plants by size and count.

  4. 4

    Note site conditions

    Access for equipment, slopes, drainage and utility locates all affect the price. Put them in the notes.

  5. 5

    Add your plant guarantee

    Say how long plants are guaranteed and under what conditions.

What to include on a landscaping estimate

  • Area measurements and a short scope for each phase
  • Labor by phase with hours and rate
  • Hardscape materials, base and sand with quantities
  • Plants by species, pot size and count
  • Equipment, delivery and disposal fees
  • Plant guarantee, deposit and validity date

Pricing tips for landscapers

Add delivery and disposal

Material delivery and hauling away soil or old sod add up. Give them their own line rather than burying them.

Allow for waste and cuts

Order 5 to 10 percent extra pavers for cuts and breakage, and price the extra into the estimate.

Offer maintenance after install

Add an optional monthly maintenance price. It turns a one-off job into recurring work.

Questions landscapers ask

How do I calculate mulch for a landscaping estimate?

Multiply the bed area in square feet by the depth in feet, then divide by 27 to get cubic yards. Three inches deep over 300 square feet is about 2.8 cubic yards.

Should I separate hardscape and softscape?

Yes. Listing patio work separately from planting lets the customer approve one phase now and the other later.

Can I use this template for lawn maintenance too?

For recurring mowing and yard care, use our lawn care invoice template. It shows the property, visit date and service frequency.

Is this template really free?

Yes. Fill it in online and download PDF, Word or Excel as often as you like. There is no sign-up, no watermark and nothing to install. Your details stay in your own browser.

Templates for other trades

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