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Free Estimate Template for Google Sheets

Copy this spreadsheet estimate into your Google Drive in one click. Mark each line as labor or material, type quantities and rates, and the subtotals, tax and estimate total calculate themselves.

Make a copy in Google SheetsFill it in online first

No Google account? instead.

Free. No sign-up, no email, no watermark.

Choose a design

The one-click Google Sheets copy uses the Trade Pro design. Other designs download as .xlsx files.

Ridgeback Builders4100 Industrial Rd, Denver, CO 80216 · (303) 555-0117License #: CO-GC-118204
EstimateNo. EST-001
CustomerPriya Raman77 Aspen Ct, Denver, CO 80209
Job site77 Aspen Ct, Denver, CO 80209Job ref: JOB-214
DatesCompleted: Oct 3, 2026Valid until: Nov 4, 2026
Labor
TaskHoursRateAmount
Demolition and haul-away865.00520.00
Framing and drywall2470.001,680.00
Finish carpentry1075.00750.00
Materials
ItemQtyUnitAmount
Lumber package1 lot1,240.001,240.00
Drywall sheets 4x836 ea16.50594.00
Fasteners and adhesive1 lot85.0085.00
Notes & termsOne-year workmanship warranty. Permit #B26-04417 closed and inspected.This estimate is valid until the date shown. It is based on the work described above; the final price may change if the scope changes or hidden conditions are found.
Labor$2,950.00
Materials$1,919.00
Tax (4.81%)$234.20
Estimate total$5,103.20
Deposit required$1,500.00
Balance on completion$3,603.20
Pay to: Check payable to Ridgeback Builders, or Zelle: pay@ridgebackbuilders.com · Reference: EST-001Customer signature: ____________________

Preview with example details. The download is blank, ready for yours.

What's in the Google Sheets file

  • Each line has a type (labor or material), quantity, unit and rate.
  • Labor and materials subtotal separately with formulas.
  • Tax and the estimate total are formulas. Change the tax rate cell and everything updates.
  • Estimate number, date and a valid-until date at the top.
  • Your copy lives in your own Google Drive. We can't see or change it.

How to use it in Google Sheets

  1. 1

    Make your copy

    Click Make a copy. Google asks you to confirm, then opens your own copy in Google Sheets.

  2. 2

    Fill in the job

    Add your business details, the customer, the job address, an estimate number and how long the price is valid.

  3. 3

    List labor and materials

    Add each line, pick Labor or Material, and enter the quantity, unit (hrs, sq ft, each) and rate.

  4. 4

    Check the totals

    Labor, materials, tax and the total calculate by themselves. Adjust the tax rate cell if you charge tax.

  5. 5

    Download as PDF and send

    Choose File > Download > PDF, pick Fit to width, and email the PDF.

Last updated · By Yasir Arfat

Google Sheets template or the online builder?

The Google Sheets template

  • Works offline in Google Sheets
  • Totals calculate with formulas
  • You number each estimate and save the PDF yourself

The free online builder

  • Totals, tax and numbering done for you
  • Remembers your business details and logo
  • Download as PDF, Word and Excel in one click
Fill it in online free

Questions about the Google Sheets estimate template

Is it really free?

Yes. The download is free, with no sign-up, no email and no watermark. The online builder is free too.

Do I need a Google account?

Yes, to copy it into Google Sheets. Without one, download the Excel version, which works the same way.

Will the formulas keep working?

Yes. The sheet only uses simple formulas like SUM, SUMIF and ROUND, which Google Sheets supports fully.

How do I add more lines?

Right-click a row inside the item table, choose Insert 1 row above, and copy the amount formula from the row above.

Why split labor and materials?

Customers trust a price they can see broken down, and in many states materials and labor are taxed differently. The split also makes change orders easier to price.

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