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Free Quote Template for Word

An editable .docx price quote with a clean layout for freelancers, contractors and small businesses. Download it blank and fill it in Word, or fill it in online first so the totals are worked out for you.

Fill it in online first

Free. No sign-up, no email, no watermark.

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Northline Studio
214 Market St, Austin, TX 78701
(512) 555-0142 · hello@northline.co
QUOTE
No. QUO-001
ISSUE DATEOct 5, 2026
VALID UNTILNov 4, 2026
TERMS30 days
TOTAL$1,353.13
PREPARED FORDana WhitfieldWhitfield Coffee Co.88 Lamar Blvd, Austin, TX 78704dana@whitfieldcoffee.com
PROJECTSpring menu launchCopywriting and social posts for the new seasonal menu.
DESCRIPTIONQTYRATEAMOUNT
Menu copywriting12 drinks, 6 pastries
1650.00650.00
Social media posts8 posts with captions
845.00360.00
Product photo editingColor and crop, 20 images
2012.00240.00
PAYMENT DETAILSBank: First Texas BankAccount name: Northline Studio LLCAccount: 004812337Reference: QUO-001
Subtotal$1,250.00
Tax (8.25%)$103.13
Quote total$1,353.13
TERMSThis quote is a fixed price for the work described above and is valid until the date shown. Any extra work will be quoted separately before it starts.
Thank you for your business.Payment is due within 14 days. A 1.5% monthly fee applies to late payments.
Accepted by: ____________________ Date: ________

Preview with example details. The download is blank, ready for yours.

What's in the Word file

  • A real Word table for line items, so rows stay aligned as you type.
  • Quote number, quote date and a valid-until date at the top.
  • Space for your business details and your customer's details.
  • Subtotal, tax and quote total lines, plus space for your terms.
  • Standard fonts, so it looks the same on any computer.

How to use it in Microsoft Word

  1. 1

    Download and open it

    Open the .docx in Word. Click Enable Editing if Word opens it in Protected View.

  2. 2

    Add your logo and details

    Type your business name and contact details at the top. Insert > Pictures adds your logo.

  3. 3

    Fill in the customer and dates

    Add who the quote is for, a quote number, today's date and how long the price is valid.

  4. 4

    List the work and prices

    Type each item with its quantity, rate and amount, then the subtotal, tax and total. Word does not do the maths, so check the numbers.

  5. 5

    Save as PDF and send

    Choose File > Save As > PDF and email it. When the customer accepts, the online builder turns a quote into an invoice in one click.

Last updated · By Yasir Arfat

Word template or the online builder?

The Word template

  • Works offline in Microsoft Word
  • You work out the totals yourself
  • You number each quote and save the PDF yourself

The free online builder

  • Totals, tax and numbering done for you
  • Remembers your business details and logo
  • Download as PDF, Word and Excel in one click
Fill it in online free

Questions about the Word quote template

Is it really free?

Yes. The download is free, with no sign-up, no email and no watermark. The online builder is free too.

What's the difference between a quote and an estimate?

A quote is a fixed price the customer can accept. An estimate is your best guess and can change if the job changes. Use a quote when you know the full scope of the work.

Does Word calculate the totals?

No. For automatic totals use the Excel quote template, or fill the quote in online and download the finished Word file.

How long should a quote be valid?

30 days is common. Say so on the quote, so the customer knows when the price may change.

Will it open in Google Docs?

Yes. Upload the .docx to Google Drive and open it with Google Docs.

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