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Free Printable Invoice Template (PDF)

A blank invoice PDF you can print and fill in by hand, or type into with a PDF editor. Prefer a finished, typed PDF with the totals worked out? Fill it in online and download it in one click.

Fill it in online first

Free. No sign-up, no email, no watermark.

Choose a design
Northline Studio
214 Market St, Austin, TX 78701
(512) 555-0142 · hello@northline.co
INVOICE
No. INV-001
ISSUE DATEOct 5, 2026
DUE DATEOct 19, 2026
TERMSNet 14
AMOUNT DUE$1,353.13
BILLED TODana WhitfieldWhitfield Coffee Co.88 Lamar Blvd, Austin, TX 78704dana@whitfieldcoffee.com
PROJECTSpring menu launchCopywriting and social posts for the new seasonal menu.
DESCRIPTIONQTYRATEAMOUNT
Menu copywriting12 drinks, 6 pastries
1650.00650.00
Social media posts8 posts with captions
845.00360.00
Product photo editingColor and crop, 20 images
2012.00240.00
PAYMENT DETAILSBank: First Texas BankAccount name: Northline Studio LLCAccount: 004812337Reference: INV-001
Subtotal$1,250.00
Tax (8.25%)$103.13
Total due$1,353.13
TERMSPayment is due by the due date shown. Thank you for your business.
Thank you for your business.Payment is due within 14 days. A 1.5% monthly fee applies to late payments.

Preview with example details. The download is blank, ready for yours.

What's in the PDF file

  • A clean invoice layout sized for US Letter, in the design you pick.
  • Invoice number, invoice date and due date at the top.
  • Space for your business details and your customer's billing details.
  • Eight empty line item rows with quantity, rate and amount columns.
  • Subtotal and total lines, plus space for payment instructions and terms.

How to use it in any PDF reader

  1. 1

    Download the PDF

    Pick a design and download the blank invoice. It opens in any PDF reader.

  2. 2

    Print it, or open it in a PDF editor

    Print it to fill in by hand, or use Fill & Sign in Adobe Acrobat Reader, or Markup in Preview on a Mac, to type into it.

  3. 3

    Fill in the details

    Add your business details, your customer, an invoice number and the dates.

  4. 4

    List the work and totals

    Write each item with its quantity, rate and amount, then the subtotal, any tax and the total due.

  5. 5

    Send it

    Hand it over, or scan or save it and email it. Keep a copy for your records.

Last updated · By Yasir Arfat

PDF template or the online builder?

The PDF template

  • Works offline in any PDF reader
  • Fill it in by hand or in a PDF editor
  • You number each invoice yourself

The free online builder

  • Totals, tax and numbering done for you
  • Remembers your business details and logo
  • Download as PDF, Word and Excel in one click
Fill it in online free

Questions about the PDF invoice template

Is it really free?

Yes. The download is free, with no sign-up, no email and no watermark. The online builder is free too.

Can I type into the PDF?

Yes, with a PDF editor. Adobe Acrobat Reader's Fill & Sign and Preview on a Mac both let you add text anywhere. For a fully typed invoice with totals worked out, use the online builder and download the PDF.

Is it the right paper size?

The blank PDF is US Letter. If you need A4, choose pounds or euros in the online builder and download from there, or print with Fit to page.

Should I hand-write invoices?

Hand-written invoices are fine for on-the-spot jobs. Number them in order, keep a copy, and write the payment terms clearly. Typed invoices are easier to read and keep track of.

Is there a version that calculates totals?

Yes. The Excel and Google Sheets invoice templates have formulas, and the online builder works out every total for you.

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