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Free moving estimate template

Give customers a clear moving estimate with crew hours, truck, packing and materials on one page. Moving day details, travel time and what affects the final price are spelled out before they book.

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Download asPDFWordExcel· opens in Google Docs

Uses the Trade Pro design. The builder starts with typical moving lines you can edit.

Swift Move Movers1880 Logistics Pkwy, Denver, CO 80239 · (303) 555-0190License #: USDOT 3198845
EstimateNo. EST-001
CustomerJason Lee2240 Clarkson St, Denver, CO 80205
Job siteFrom 2240 Clarkson St, Denver to 455 Main St, Littleton, COJob ref: MV-881
DatesIssued: Oct 5, 2026Valid until: Nov 4, 2026
Labor
TaskHoursRateAmount
3 movers and 26 ft truck6165.00990.00
Packing service, kitchen and books3110.00330.00
Travel time (flat)1120.00120.00
Materials
ItemQtyUnitAmount
Boxes, tape and paper1 lot145.00145.00
Mattress bags and TV box1 lot55.0055.00
Notes & termsNon-binding estimate based on a 2-bedroom inventory. Final price is billed on actual time. Basic valuation at $0.60/lb per item included.This estimate is valid until the date shown. It is based on the work described above; the final price may change if the scope changes or hidden conditions are found.
Labor$1,440.00
Materials$200.00
Deposit required$200.00
Balance on completion$1,440.00
Customer signature: ____________________

Example with sample details. Yours will show your business and customer.

How to write a moving estimate

  1. 1

    Take an inventory

    List the rooms and large items, or do a video walkthrough. Note stairs, elevators and long carries at both ends.

  2. 2

    Estimate crew and hours

    Choose the crew size and truck, then estimate hours for loading, driving and unloading.

  3. 3

    Add packing and materials

    Packing labor and boxes, tape and specialty cartons each get their own line.

  4. 4

    Say how travel is charged

    State whether travel time is hourly or a flat fee, and any minimum hours.

  5. 5

    Explain the type of estimate

    Say whether the price is fixed or based on actual time, and what liability coverage is included.

What to include on a moving estimate

  • Moving date, pickup and delivery addresses
  • Inventory summary or home size
  • Crew size, truck size and estimated hours
  • Travel time, minimum hours and any stair or long-carry fees
  • Packing service and materials
  • Type of estimate, valuation coverage and deposit

Pricing tips for movers

Set a minimum

A two or three hour minimum makes small moves worth sending a truck.

Charge for access problems

Stairs, elevators and long carries slow the crew. Ask about them upfront and price them in.

Offer packing as an add-on

Full or partial packing is good margin and saves time on moving day.

Questions movers ask

What is the difference between a binding and non-binding moving estimate?

A binding estimate is a fixed price for the listed inventory. A non-binding estimate is your best guess and the final price depends on actual time or weight. For interstate moves in the US, federal rules set out how each type works.

Should I charge for travel time?

Most local movers charge travel time between the shop and the job, either hourly or as a flat fee. Say which on the estimate.

Do I need to mention valuation coverage?

Yes. State what liability coverage is included and whether the customer can buy more. It avoids disputes over damaged items.

Is this template really free?

Yes. Fill it in online and download PDF, Word or Excel as often as you like. There is no sign-up, no watermark and nothing to install. Your details stay in your own browser.

Templates for other trades

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