Skip to content
QuoteToPaid
Save & syncProCreate an invoice
Menu
TemplatesBy industryHow it worksFAQSave & syncProCreate an invoice

Free fence estimate template

Quote wood, vinyl, chain link and aluminum fences by the linear foot with posts, gates and removal laid out clearly. Homeowners can see the price per foot and what each gate adds before they sign.

Fill it online freeMake an invoice instead
Download asPDFWordExcel· opens in Google Docs

Uses the Trade Pro design. The builder starts with typical fencing lines you can edit.

Boundary Fence Co.77 Fenceline Rd, Indianapolis, IN 46219 · (317) 555-0177
EstimateNo. EST-001
CustomerKaren Fisher4502 Spring Mill Rd, Indianapolis, IN 46208
Job site4502 Spring Mill Rd, Indianapolis, IN 46208Job ref: FN-133
DatesIssued: Oct 5, 2026Valid until: Nov 4, 2026
Labor
TaskHoursRateAmount
Remove and haul off old chain link1803.00540.00
Set posts in concrete, install 6 ft privacy fence18014.002,520.00
Install walk gate2120.00240.00
Materials
ItemQtyUnitAmount
Cedar pickets and rails, 6 ft180 ft18.003,240.00
4x4 posts and concrete24 ea32.00768.00
Gate frame and hardware2 ea95.00190.00
Notes & termsUtility locate requested before digging. Customer confirms property line. 2-year workmanship warranty.This estimate is valid until the date shown. It is based on the work described above; the final price may change if the scope changes or hidden conditions are found.
Labor$3,300.00
Materials$4,198.00
Tax (7%)$524.86
Deposit required$2,000.00
Balance on completion$6,022.86
Customer signature: ____________________

Example with sample details. Yours will show your business and customer.

How to write a fence estimate

  1. 1

    Measure the run

    Walk the line and record total linear feet, corners and grade changes. Sketch it for your records.

  2. 2

    Count posts and gates

    Posts usually go every 6 to 8 feet, plus corners, ends and gate posts. List each gate separately.

  3. 3

    Price removal on its own line

    Tearing out an old fence is often the slowest part of the job. Make it visible.

  4. 4

    Specify the material and height

    Name the material, style and height so the customer knows exactly what they are buying.

  5. 5

    Cover the property line and permits

    Note that the customer confirms the property line and who pulls any permit or HOA approval.

What to include on a fencing estimate

  • Total linear feet, height and fence style
  • Removal and disposal of the old fence
  • Posts, panels or pickets and rails
  • Each gate with its size and hardware
  • Utility locate, permit and HOA notes
  • Warranty, deposit and how long the price is valid

Pricing tips for fence contractors

Quote per linear foot

Customers compare fence quotes by price per foot. Work out your labor and material per foot and show the total.

Charge extra for slopes and rock

Stepping panels on a slope or digging through rock takes longer. Add a line instead of averaging it in.

Price gates separately

Gates need heavier posts and hardware. A clear per-gate price makes adding a second gate an easy upsell.

Questions fence contractors ask

How do I estimate how many fence posts I need?

Divide the total length by your post spacing, usually 6 or 8 feet, round up and add one. Then add extra posts for corners, ends and each side of every gate.

Who is responsible for finding the property line?

Usually the homeowner. Say on the estimate that the customer confirms the property line, and suggest a survey if it is unclear.

Should I include permits and HOA approval?

Note whether a permit or HOA approval is needed and who is getting it. Add any permit fee as its own line.

Is this template really free?

Yes. Fill it in online and download PDF, Word or Excel as often as you like. There is no sign-up, no watermark and nothing to install. Your details stay in your own browser.

Templates for other trades

Ready to send your next fence estimate?

It takes about five minutes. Your work stays in your browser.

Fill it online free