Skip to content
QuoteToPaid
Save & syncProCreate an invoice
Menu
TemplatesBy industryHow it worksFAQSave & syncProCreate an invoice

Free contractor invoice template

An invoice for general contractors, remodelers and builders. Labor and materials sit in separate tables, change orders get their own lines, and the deposit you already took comes off the balance due.

Fill it online freeMake an estimate instead
Download asPDFWordExcel· opens in Google Docs

Uses the Trade Pro design. The builder starts with typical contractor lines you can edit.

Oakline Builders820 E 6th St, Austin, TX 78702 · (512) 555-0158office@oaklinebuilders.comLicense #: TX Lic. 24-55871
InvoiceNo. INV-001
CustomerPriya Shah3105 Hemphill Park, Austin, TX 78705priya.shah@example.com
Job site3105 Hemphill Park, Austin, TX 78705Job ref: Kitchen remodel · Est. EST-118
DatesCompleted: Oct 1, 2026Due: Oct 19, 2026
Labor
TaskHoursRateAmount
Demolition and haul-away1465.00910.00
Cabinet and countertop install3275.002,400.00
Change order #1: move sink 18 in685.00510.00
Materials
ItemQtyUnitAmount
Base and wall cabinets1 lot6,400.006,400.00
Quartz countertop, fabricated42 sq ft68.002,856.00
Plumbing parts and fittings1 lot210.00210.00
Warranty & notesBalance due within 14 days of completion. 1-year workmanship warranty from the completion date.Payment is due by the due date shown. Thank you for your business.
Labor$3,820.00
Materials$9,466.00
Tax (8.25%)$1,096.10
Total$14,382.10
Deposit paid-$5,000.00
Balance due$9,382.10
Pay to: Check to Oakline Builders, or ACH: Frost Bank, account 4410 2287 19 · Reference: INV-001Customer signature: ____________________

Example with sample details. Yours will show your business and customer.

What should a contractor invoice include?

A contractor invoice is the bill a contractor sends a customer for construction, remodeling or repair work, listing the labor, materials, change orders, any deposit already paid and the balance due. A contractor invoice should include business name, contact details and contractor license number; customer name and job address; estimate or contract number and the completion date; labor by task, and materials with quantities; change orders as separate lines; sales tax, deposit paid and the balance due; and payment terms, payment methods and warranty. For jobs over a few weeks, invoice at agreed stages (start, rough-in, completion) instead of waiting for the end. Number every invoice in sequence and show the due date clearly, so the customer knows exactly what to pay and when. Send it as soon as the work is finished, keep a copy for your records, and follow up politely a few days before it is due.

Also called: construction invoice, general contractor invoice, builder invoice, remodeling invoice, contractor bill, subcontractor invoice. It is the same document, and this template works for all of them.

Last updated · By Yasir Arfat

How to write a contractor invoice

  1. 1

    Add your license and the job address

    Your business name, contractor license number and the address of the job, so the customer and any lender can match it to the work.

  2. 2

    Reference the estimate

    Put the estimate or contract number in the job reference. It ties the bill to the price the customer agreed.

  3. 3

    Bill labor and materials separately

    Labor by task with hours and rate, materials with quantities and unit prices. Customers and inspectors can see where the money went.

  4. 4

    List change orders on their own lines

    Any work added after the estimate gets its own line with the change order number, so it is clear it was approved extra work.

  5. 5

    Take off the deposit and send it

    Enter the deposit already paid; the invoice shows the balance due. Add how to pay and your warranty, then email the PDF.

Sample contractor invoice: example, line by line

Here is the sample from the preview above, written out so you can see how each line adds up. Swap in your own work, quantities and rates.

Sample contractor invoice line items and totals
ItemQty × rateAmount
Demolition and haul-away14 hrs × $65.00$910.00
Cabinet and countertop install32 hrs × $75.00$2,400.00
Change order #1: move sink 18 in6 hrs × $85.00$510.00
Base and wall cabinets1 lot × $6,400.00$6,400.00
Quartz countertop, fabricated42 sq ft × $68.00$2,856.00
Plumbing parts and fittings1 lot × $210.00$210.00
Labor$3,820.00
Materials$9,466.00
Tax (8.25%)$1,096.10
Balance due$9,382.10

Sample business and customer, not real people. Open this example in the builder and change anything.

Printable contractor invoice: PDF, Word or Excel

  • PDF: best for emailing or printing. It looks the same on every phone and computer, and the customer cannot change it.
  • Word (.docx): edit the wording later in Microsoft Word or Google Docs, or keep it as your own reusable contractor invoice form.
  • Excel (.xlsx): line amounts, tax and the total are live formulas, so changing a quantity updates the invoice for you.

Fill it in online once and download any of the three. Prefer a blank file? invoice template for Excel, invoice template for Word, invoice template for Google Docs, invoice template for Google Sheets or invoice template as a printable PDF.

Customer already paid? Make a contractor receipt in the same design with the free receipt maker, or see the payment receipt template. Need paying before you start? Send a proforma invoice.

Contractor invoice checklist

  • Business name, contact details and contractor license number
  • Customer name and job address
  • Estimate or contract number and the completion date
  • Labor by task, and materials with quantities
  • Change orders as separate lines
  • Sales tax, deposit paid and the balance due
  • Payment terms, payment methods and warranty

Pricing tips for contractors

Work out your prices with the markup calculator and hourly rate calculator.

Bill progress payments on big jobs

For jobs over a few weeks, invoice at agreed stages (start, rough-in, completion) instead of waiting for the end.

Get change orders signed first

Write up extra work and get it approved before you do it. Then it goes on the invoice without an argument.

Mark up materials

You source, haul and warranty them. A materials markup pays for that time; the markup calculator shows the price to charge.

Questions contractors ask

What should a contractor invoice include?

Your business and license number, the customer and job address, the estimate number, labor and materials with quantities and prices, change orders, sales tax, any deposit paid, the balance due, payment terms and your warranty.

How do I show a deposit on a contractor invoice?

Enter it in the Deposit paid field. The invoice lists the full job, takes the deposit off and shows the balance due.

How do I bill a change order?

Add it as its own line, starting with the change order number and a short description, priced like the rest of the job. Keep the signed change order with your copy.

Is there a contractor invoice example?

Yes. The sample on this page is a kitchen remodel with labor, materials, a change order and a deposit. It opens in the builder with one click.

Is this for independent contractors too?

Yes. If you bill a client as a self-employed independent contractor for hours rather than labor and materials, the hourly timesheet invoice may suit you better. Both are free.

Can I turn my estimate into a contractor invoice?

Yes. Open your estimate in the builder and click Convert to invoice. The lines, customer and job details carry over.

Is this template really free?

Yes. Fill it in online and download PDF, Word or Excel as often as you like. There is no sign-up, no watermark and nothing to install. Your details stay in your own browser.

Templates for other trades

Ready to bill the job?

It takes about five minutes. Your work stays in your browser.

Fill it online free