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Free Printable Purchase Order Template (PDF)

A blank purchase order form you can print and fill in by hand, or type into with a PDF editor. Prefer a typed PO with the totals worked out? Fill it in online and download the finished PDF in one click.

Fill it in online first

Free. No sign-up, no email, no watermark.

Choose a design
Harbor & Pine Café
1205 S Congress Ave, Austin, TX 78704
(512) 555-0188 · orders@harborpine.com
PURCHASE ORDER
No. PO-001
ISSUE DATEOct 5, 2026
DELIVERY DATEOct 16, 2026
TERMSNet 30
TOTAL$619.00
VENDORMarcus LeeLone Star Restaurant Supply7800 Burleson Rd, Austin, TX 78744sales@lonestarsupply.com · (512) 555-0131
PROJECTCafé supplies restockPaper goods for November and a grinder part.
DESCRIPTIONQTYRATEAMOUNT
12 oz paper hot cupsSKU HC-12, case of 1,000
4 case62.00248.00
Hot cup lids, 12-20 ozSKU LD-1220, case of 1,000
4 case38.00152.00
Compostable napkinsSKU NP-500, case of 6,000
2 case45.0090.00
Commercial grinder burr setPart GB-64
1 each129.00129.00
DELIVERY AND TERMSShip to: Harbor & Pine Café, Receiving, 1205 S Congress Ave, Austin, TX 78704Payment terms: Net 30Shipping: Vendor truck, FOB destinationRequested by: Ana Ruiz, Manager
Subtotal$619.00
Order total$619.00
TERMSPlease confirm this order, the prices and the delivery date. Quote the PO number on your invoice, packing slip and all correspondence. Goods not matching this order may be returned.
Thank you for your business.Deliver to the back door, Monday to Friday, 7 am to 2 pm. Call on arrival.
Authorized by: ____________________ Date: ________

Preview with example details. The download is blank, ready for yours.

What's in the PDF file

  • A clean purchase order layout sized for US Letter, in the design you pick.
  • PO number, order date and deliver-by date at the top.
  • Space for your business details and the vendor's details.
  • Ship-to, payment terms, shipping and requested-by lines.
  • Eight empty item rows, totals, terms and an Authorized by signature line.

How to use it in any PDF reader

  1. 1

    Download the PDF

    Pick a design and download the blank purchase order. It opens in any PDF reader.

  2. 2

    Print it, or open it in a PDF editor

    Print it to fill in by hand, or type into it with Fill & Sign in Adobe Acrobat Reader or Markup in Preview on a Mac.

  3. 3

    Fill in the order

    Add the vendor, ship-to address, PO number, dates and each item with its quantity and price.

  4. 4

    Authorize it

    Sign the Authorized by line so the vendor knows the order is approved.

  5. 5

    Send it

    Scan or save it and email it to the vendor. Keep a copy to check against the delivery and the invoice.

Last updated · By Yasir Arfat

PDF template or the online builder?

The PDF template

  • Works offline in any PDF reader
  • Fill it in by hand or in a PDF editor
  • You number each purchase order yourself

The free online builder

  • Totals, tax and numbering done for you
  • Remembers your business details and logo
  • Download as PDF, Word and Excel in one click
Fill it in online free

Questions about the PDF purchase order template

Is it really free?

Yes. The download is free, with no sign-up, no email and no watermark. The online builder is free too.

What's the difference between a purchase order and an invoice?

You (the buyer) send a purchase order before delivery to place the order. The vendor sends an invoice after delivery to ask for payment, quoting your PO number so you can match the two.

Is there a version that calculates totals?

Yes. The Excel purchase order template has formulas, and the online maker works out every total for you.

Is it the right paper size?

The blank PDF is US Letter. If you need A4, choose pounds or euros in the online maker and download from there, or print with Fit to page.

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