Skip to content
QuoteToPaid
Save & syncProCreate an invoice
Menu
TemplatesBy industryHow it worksFAQSave & syncProCreate an invoice

Free Purchase Order Template for Word

An editable .docx purchase order with a table for your items, the vendor and ship-to details, delivery date, payment terms and a line for authorization. Download it blank, or fill it in online so the totals are worked out for you.

Fill it in online first

Free. No sign-up, no email, no watermark.

Choose a design
Harbor & Pine Café
1205 S Congress Ave, Austin, TX 78704
(512) 555-0188 · orders@harborpine.com
PURCHASE ORDER
No. PO-001
ISSUE DATEOct 5, 2026
DELIVERY DATEOct 16, 2026
TERMSNet 30
TOTAL$619.00
VENDORMarcus LeeLone Star Restaurant Supply7800 Burleson Rd, Austin, TX 78744sales@lonestarsupply.com · (512) 555-0131
PROJECTCafé supplies restockPaper goods for November and a grinder part.
DESCRIPTIONQTYRATEAMOUNT
12 oz paper hot cupsSKU HC-12, case of 1,000
4 case62.00248.00
Hot cup lids, 12-20 ozSKU LD-1220, case of 1,000
4 case38.00152.00
Compostable napkinsSKU NP-500, case of 6,000
2 case45.0090.00
Commercial grinder burr setPart GB-64
1 each129.00129.00
DELIVERY AND TERMSShip to: Harbor & Pine Café, Receiving, 1205 S Congress Ave, Austin, TX 78704Payment terms: Net 30Shipping: Vendor truck, FOB destinationRequested by: Ana Ruiz, Manager
Subtotal$619.00
Order total$619.00
TERMSPlease confirm this order, the prices and the delivery date. Quote the PO number on your invoice, packing slip and all correspondence. Goods not matching this order may be returned.
Thank you for your business.Deliver to the back door, Monday to Friday, 7 am to 2 pm. Call on arrival.
Authorized by: ____________________ Date: ________

Preview with example details. The download is blank, ready for yours.

What's in the Word file

  • The title Purchase order, a PO number, the order date and a deliver-by date.
  • Your business (the buyer) and the vendor's name and address.
  • Ship-to, payment terms, shipping and requested-by lines.
  • An item table with description, quantity, unit price and amount columns.
  • Subtotal and order total lines, notes, terms and an Authorized by signature line.

How to use it in Microsoft Word

  1. 1

    Download and open it

    Open the .docx in Word. It also opens in Google Docs (upload it to Drive) and in Pages.

  2. 2

    Fill in both parties

    Add your business details and the vendor's details, and the ship-to address.

  3. 3

    Number and date it

    Add a PO number, the order date and the date you need delivery by.

  4. 4

    List the items

    Type each item with its SKU, quantity and unit price, then work out the amounts and the order total.

  5. 5

    Sign and send

    Sign or initial the Authorized by line, save it as a PDF and email it to the vendor.

Last updated · By Yasir Arfat

Word template or the online builder?

The Word template

  • Works offline in Microsoft Word
  • You work out the totals yourself
  • You number each purchase order and save the PDF yourself

The free online builder

  • Totals, tax and numbering done for you
  • Remembers your business details and logo
  • Download as PDF, Word and Excel in one click
Fill it in online free

Questions about the Word purchase order template

Is it really free?

Yes. The download is free, with no sign-up, no email and no watermark. The online builder is free too.

What's the difference between a purchase order and an invoice?

You (the buyer) send a purchase order before delivery to place the order. The vendor sends an invoice after delivery to ask for payment, quoting your PO number so you can match the two.

Does Word add up the totals?

No, a Word table doesn't calculate by itself. Use the Excel template if you want formulas, or the online maker, which works out every total and still downloads as Word.

Can I use it in Google Docs?

Yes. Upload the .docx to Google Drive, then open it with Google Docs. The layout and table stay the same.

Other formats